Defter 360 Feature Directory
From cash registers and credit cards to 170+ multi-currencies, 160 user permissions, and multi-book separation.
Multi-Ledger (Work & Personal Separation)
Create unlimited independent books and workspaces under a single user account to keep all your business ventures and personal wealth perfectly organized. For example; Book 1: Main Retail Company, Book 2: E-Commerce Store, Book 3: Personal Family Budget & Savings.
Each book operates with its own isolated default currency, bank accounts, contacts, employee permission levels, and 25+ PDF financial reports. It eliminates the risk of mixing company funds with private assets, allowing you to switch between workspaces instantly in seconds without ever having to log out.
Cash Register Management
Manage all physical and virtual cash registers across your business (Headquarters Cash, Branch Registers, Retail Drawers, POS Cash, and Field Petty Cash) either individually with granular ledgers or consolidated into total liquidity on a unified dashboard.
Record cash customer collections, employee advances, vendor payouts, and daily operational expenses instantly from mobile or desktop. With automated opening/closing balance rollovers, digital end-of-day audit logs, inter-register transfers, and bank cash deposits/withdrawals, your cash stays balanced down to the cent while custom staff limits keep cash handling strictly secure.
Credit Card & Expense Tracking
Seamlessly monitor and manage corporate credit cards across multiple banks from a single intuitive dashboard. Track monthly statement balances, billing cycles, payment due dates, and remaining credit lines in real time to optimize working capital.
Purchases with multiple installments automatically generate future cash outflow projections on your cash flow calendar, giving you full visibility over future commitments. With smart due-date notifications via push, SMS, or email, your business avoids costly late penalty interest while card expenses link directly to vendor accounts and cost categories in seconds.
Savings & Investment Accounts
Organize and monitor all corporate reserves and personal savings instruments under a single unified dashboard. Track time deposits, participation accounts, bullion/gram gold, foreign exchange balances, and investment funds revalued dynamically in real time against live market prices.
Establish goal-oriented reserve funds such as severance indemnity buffers, upcoming tax allocations, or capital expansion funds to keep surplus business cash working productively. With automated maturity return calculators, dividend/interest simulators, and visual portfolio asset distribution charts, you maintain complete financial clarity over your business wealth.
Budgeting & Financial Targets
Establish granular monthly, quarterly (Q1-Q4), and annual expenditure ceilings across your entire business to protect profitability and operating margins. Allocate targeted budgets for marketing, payroll, facility rent, logistics, cloud infrastructure, or specific customer projects effortlessly.
As incoming invoices and daily operational expenses are logged, budget consumption bars update dynamically in real time. When spending approaches warning thresholds (such as 80%, 90%, or 100% of capacity), proactive notification triggers alert management, preventing unauthorized commitments and eliminating surprise expenses before they impact your bottom line.
Customer & Vendor Ledger (AR/AP)
Consolidate all client, supplier, and contractor ledgers into a structured, unified directory. Instantly view outstanding receivables, payment due dates, and open invoice balances to ensure complete clarity over your company's working cash flow.
As sales invoices are issued or incoming bank/cash collections are received, customer balances calculate dynamically. Generate branded PDF account statements or official balance reconciliation letters with a single click, and leverage customer credit risk limits and overdue aging alerts to eliminate payment delays and bad debt risks completely.
Credit & Risk Limit Control
Safeguard your corporate working capital by setting customized open-account credit ceilings and promissory/check collateral caps for each client based on their creditworthiness and payment history.
Whenever a customer's total outstanding balance exceeds their approved risk ceiling or when overdue unpaid invoices are detected, the system immediately locks new sales order creation and invoice issuance for sales reps. Shipments can only proceed with controlled one-time manager authorization, ensuring goods and services are never delivered without guaranteed collection.
This transaction was rejected because a blockage was placed by Risk Management. No new orders or invoices can be issued due to credit ceiling breach.
Account Sharing & Accountant Portal
Seamlessly share accounting ledgers, transaction histories, and e-invoices with your external CPA or tax advisor without ever sharing administrative passwords. Send an encrypted email invitation to grant instant access to a dedicated collaborator workspace.
Accountants can independently download official statement files, VAT summaries, and invoice archives in Excel, PDF, or XML formats without permission to alter or delete core financial records. Assign executive summary read-only views for company partners and investors, backed by a comprehensive immutable audit log recording every single login and document download.
Invoice & Billing Management
Manage all sales and procurement invoicing with speed, accuracy, and full regulatory compliance. Handle multi-rate VAT calculations, withholding taxes, line-item discounts, and foreign currency invoicing effortlessly from mobile or web interfaces.
The moment an invoice is created, inventory quantities in your warehouse and the corresponding accounts receivable or payable balances synchronize in one unified step. Track paid, open, and overdue invoices with dynamic status badges, and generate branded PDF invoices ready to share with clients via WhatsApp or email with a single tap.
Visual Analytics
Maintain absolute financial control over business operations with exact numerical precision. Track sales collections, payroll, facility rent, supplier payments, and software expenses categorized into structured parent and child buckets with transparent monetary totals.
Instantly view total income, total expenditure, and the resulting net balance difference for any category. By analyzing actual transaction totals and the monetary weight of each category within total turnover, leadership can accurately identify high-performing profit centers and eliminate heavy cash outflows across the business.
Checks & Promissory Notes
Centralize all corporate bank accounts, local currency demand deposits, and foreign exchange holdings onto a single banking operations desk. Record incoming wire transfers, outgoing vendor remittances, and banking fees in real time to ensure frictionless reconciliation.
Structure repayment schedules for commercial bank loans with clear principal and interest allocations. When customer checks deposited for collection or collateral reach clearing maturity, automated push notifications notify finance managers in advance, allowing optimal liquidity planning and preventing penalty charges or overdraft fees.
Staff, Payroll & Advance Loans
Organize employee profiles, department roles, monthly base wages, and sales commission bonuses from a centralized HR operations desk. Cash advances paid during the month through cash drawers or bank transfers are logged instantly and automatically deducted from final payroll calculations.
Field staff can snap photos of travel, meal, or fuel receipts directly via the mobile app; once verified by managers, approved reimbursements automatically reflect in company expense ledgers. Track annual leave balances, tenure milestones, and employee performance notes while keeping total workforce expenditure strictly accounted for.
Inventory & Warehouse Management
Maintain flawless control over product and raw material inventory across physical warehouses, retail locations, and virtual fulfillment hubs. As purchase orders and sales invoices are processed, stock levels update automatically in real time without manual re-entry.
Leverage mobile barcode and QR code scanning via your smartphone camera to perform rapid stock audits, shelf counts, and inter-warehouse transfer dispatches in seconds. Set safety stock thresholds for each SKU to trigger instant replenishment alerts, ensuring supply chain continuity while tracking weighted average costs to safeguard your gross margins.
Quotation & Proposal Engine
Elevate your sales pipeline with a streamlined digital quoting workspace. Draft elegant PDF proposals complete with your corporate branding, terms of sale, tiered line-item discounts, and validity deadlines in just minutes.
Share quotes directly with clients via WhatsApp or email through a secure interactive approval link. The moment your client reviews and accepts the quote on their mobile device, your team receives an instant notification, allowing you to convert the approved estimate into an active sales invoice or shipping order with a single click without retyping data.
Digital Wallet Tracking
Stop manually copying and sending long IBAN strings to clients in chat apps. Bring all your company bank accounts, IBAN numbers, and payment reference instructions together onto a sleek, unified digital payment portal (defter360.com/pay/yourcompany).
Share your personalized link or dynamic QR code instantly via WhatsApp or SMS. Clients can copy your account details with a single tap on their phone. Once they execute the transfer, they click the 'Payment Completed' button on the page to submit their payment receipt, instantly triggering an alert on your dashboard so you can verify and settle the invoice with one click.
Fixed Asset & Depreciation
Organize and maintain a complete registry of your company's fixed assets, vehicle fleet, computing equipment, and workplace infrastructure. Track which asset is assigned to which employee or department, backed by serial numbers, purchase invoices, and instant printable PDF handover agreement forms.
Automate statutory annual asset depreciation calculations while retaining the flexibility to perform periodic fair-market revaluations to reflect true net asset worth. With automated reminders for warranty expirations, vehicle inspection renewals, insurance policies, and scheduled hardware maintenance, your business assets remain fully protected and accounted for.
Project Management
Streamline day-to-day business operations, client deliverables, and internal initiatives on a centralized, agile task management board. Launch new projects, assign team members from different departments, and delegate work items seamlessly.
Set due dates, priority tiers, and clear task requirements for every assignment. Monitor team progress across To Do, In Progress, and Completed stages in real time, keeping full visibility over individual workloads and overall project completion percentages (e.g., 75% done) to ensure milestones are delivered on time without friction.
Smart Reminders & Due Dates
Organize recurring tax obligations, vendor payments, rental schedules, and operational to-dos without rigid hourly alarms. Designed with the effortless simplicity of Apple Reminders, you can schedule financial obligations and business chores flexibly by date.
Set recurring intervals for monthly office rent, end-of-month payroll taxes, or annual vehicle insurance renewals once; the moment you check off a completed task, the system automatically schedules the next period's reminder. Every morning at the start of the day, a proactive mobile push digest outlines all maturing obligations and scheduled tasks, ensuring you never miss a critical deadline or statutory filing.
Multi-Currency Engine (170+ Currencies)
Keep a close pulse on currency markets without leaving your workspace. Every morning, the platform automatically refreshes exchange rates for more than 170 global currencies directly from international financial feeds.
Pin your top 6 most-tracked currencies to the main dashboard to view daily percentage shifts at a glance, or access the complete directory of over 170 global currencies with a single click. Seamlessly integrated with the Savings module, it allows you to store, track, and monitor foreign currency and bullion reserves accurately.
Granular RBAC (160+ Permissions)
Protect confidential business finances, bank liquidity, and wholesale product cost margins without hindering employee workflow efficiency. With over 160 granular permission switches, you can create tailor-made roles for Sales Representatives, Cashiers, Warehouse Handlers, or Branch Managers.
Employees access strictly what is relevant to their specific job description. For instance, a field sales representative can create quotes, issue sales invoices, and share customer statements via WhatsApp, but remains blocked from viewing overall company bank balances, supplier purchase costs, or overriding catalog list prices. Restrict employees to designated cash registers or branches to ensure complete operational security and data isolation.
25+ Detailed PDF & Excel Reports
Eliminate the tedious hours spent preparing financial presentations for business partners, banking institutions, or tax consultants. Access over 25 comprehensive, publication-ready financial report templates at the touch of a button—including Executive Financial Summaries, Bank Ledger Archives, and Customer Balance Statements.
Every report is compiled into a crisp, high-resolution PDF complete with your official company logo, contact details, and corporate identity. Filter records by custom date ranges, branches, or transaction categories, and transmit finalized PDF documents directly via WhatsApp or email in seconds right from your mobile device.
Calculate Tools
Equip your business with an integrated suite of financial decision-making calculators directly inside your workspace. Eliminate complex spreadsheet formulas and external calculator apps to obtain accurate business calculations in seconds.
Whether pricing custom client quotes or evaluating financial commitments, effortlessly calculate VAT addition or removal, loan amortization and interest schedules, gross and net profit margins, volume discounts, deferred payment charges, and percentage differences with zero friction.